Basale projectmanagement hacks

Al wat jaartjes geleden is op Lifehack.org dit aansprekende en nog steeds actuele artikel met projectmanagement hacks gepubliceerd. Dit highlights er uit vind je hier onder.

Definitions
One thing that derails projects is the lack of a discrete beginning or end. Projects either meet with dissatisfaction from their sponsors, or they amble on past deadlines as scope creep locks you, the project manager, into a lengthy and morphing situation of countless follow-up tasks. Here’s a trick. Use this measurement up front:
From what to what by when?

A good exit strategy will answer the following:

  • How will everyone know things are completed?
  • Who “OWNS” the new situation once the project is complete?
  • Who signs off that things are complete, and how?
  • What, if any, follow-on activities will be carried into a new project?


Milestones instead of a planning with extensive details
You can make detailed planning with 390 tasks/products that probably takes several weeks of revisions and edits and meetings to discuss the new revisions of last week’s edits… TO THE PLAN. It’s a tool, people.
Here’s another approach. Wrote out the 10 most important milestones of the event, assign them owners, and the project suddenly feels MUCH more manageable.
Assume your team is built with professionals that know their areas of expertise well enough to handle all the little “I’s and T’s” pieces. Instead, work with the owners to boil the tasks into larger clusters, and assign those a single milestone.

Kiss-buttons

Meeting Notes
Keep these simple, short, and to the point. Publish a copy of the milestone list with any changes of status. Write a quick few notes about any changes to the schedule, any issues to watch. The point is: brevity is better at surfacing issues or concerns.

Keep the guts and the details of projects in a project log. This log is more for lessons learned, and for reflection after the fact. It’s important the project manager invest in the log during the project and not just write it up after the fact. Remember, using something that’s searchable is better than writing lessons learned notes into a paper pad and storing them away forever. Use pads for collection, but use something electronic and searchable (try a wiki!) for the business of making this information useful for any follow-on projects.

Human Interaction
More than anything, what will sink a project or make a project is you, the project manager, and your ability to understand the motivations of the people on your team. What are their incentives? What other pressures do they have that are in opposition to the work you’re asking them to do? What are the staffing levels of their group? How’s their home life?
The success of a project, especially around the ever-important and elusive goal of meeting deadlines, usually hinges on people. Are you in tune with the people on your project? Do you know what bothers them about the project? Have you properly praised them at important points in the project? Have you stressed the importance of one part of the project versus the others?
Don’t forget the old bit about praising publically and criticizing privately.

Lees het volledige artikel voor nog meer praktische projectmanagement tips.

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